Correspondence task: At the end of each quarter we distribute report cards for each scholar. In order to pick up the report card, parents must attend a mandatory conference with the teachers. The conference schedule is spread over three days so that teachers can meet with the parents of every child in their class. Each individual conference lasts 20 minutes. Draft a note home to parents informing them of the upcoming parent teacher conferences. The letter should briefly describe the details of the conference dates and times and remind parents that attendance is mandatory. The note should also capture information from parents regarding their availability. Since the conference schedule is spread out over three days, the operations team will want to schedule each scholar’s conference at a time when his/her parents are actually available to attend. This note will be sent home to every scholar two weeks prior to conferences so that the operations team has enough time to organize the schedule for each class. This one-page form should capture all necessary information needed for scheduling conferences in a way that is easy for parents to understand, fill out, and return the next day.
