Philogen S.p.A. is seeking an Executive Assistant, a key figure who will work closely with the Board of Directors, contributing to the coordination and management of corporate activities.

Who We Are Looking For

We are looking for a motivated, highly organized Executive Assistant with excellent interpersonal skills to support Senior Management in day-to-day operations and help ensure the smooth and efficient running of business processes.

The role will report directly to the Executive Chairman and Chief Executive Officer.

Key Responsibilities

• Managing calendars, scheduling meetings, appointments, and business travel.
• Preparing documents, presentations, and reports.
• Coordinating internal and external communications (phone calls, emails, correspondence).
• Providing operational and organizational support to the General Management.
• Handling basic administrative tasks and maintaining company records.
• Monitoring deadlines and following up on assigned activities.

Requirements

• High school diploma or university degree in economics, languages, or related fields.
• Previous experience as an executive assistant or in an executive-level administrative role.
• Excellent command of Microsoft Office (Word, Excel, PowerPoint) and familiarity with digital tools.
• Strong organizational skills, attention to detail, and problem-solving abilities.
• Outstanding communication skills, confidentiality, and discretion.
• Fluent written and spoken English.

What We Offer

• A stimulating and dynamic work environment.
• Opportunities for professional growth and development.
• We offer an annual salary package ranging from €26,000 to €35,000, depending on experience and profile, plus an annual expense reimbursement between €600 and €800.

Work Location: Siena, Italy