Logistics Manager – Export Operations & Warehouse Control

Key Responsibility Areas (KRAs)

1. Warehouse Operations Management

Responsibilities

* Manage daily warehouse operations.

* Ensure accurate stock inward and stock outward entries.

* Monitor warehouse utilization and storage efficiency.

* Ensure proper product identification, segregation, and storage.

* Maintain physical control over inventory movement.

* Implement warehouse discipline and material traceability.

Daily Monitoring

* Opening Stock

* Stock Inward

* Stock Outward

* Closing Stock

* Pending Inward Materials

* Pending Dispatches

* Warehouse Utilization %

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2. Inventory Accuracy & Stock Control

Responsibilities

* Ensure 100% inventory accuracy.

* Conduct daily stock reconciliation.

* Conduct weekly physical stock verification.

* Coordinate monthly stock audits.

* Investigate and report stock discrepancies immediately.

* Maintain damaged stock, reserved stock, and available stock records.

* Prevent inventory losses, pilferage, and unauthorized movements.

Dashboard Tracking

* Opening Stock

* Daily Inward Stock

* Daily Outward Stock

* Closing Stock

* Physical Stock vs System Stock

* Pending Inward Quantity

* Damaged Stock

* Reserved Stock

* Available Stock

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3. Export Shipment Management

Responsibilities

* Plan and execute export shipments.

* Coordinate with freight forwarders.

* Coordinate transportation to ports and CFS locations.

* Ensure timely container stuffing and dispatch.

* Monitor shipment milestones until handover.

* Escalate delays proactively.

Dashboard Tracking

* Shipment Number

* Buyer Name

* Container Number

* Dispatch Date

* CFS Arrival Status

* Freight Forwarder Details

* Vehicle Details

* Shipment Stage

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4. Freight Forwarder & Transport Coordination

Responsibilities

* Maintain strong relationships with freight forwarders.

* Negotiate transportation and logistics costs.

* Coordinate road transportation.

* Coordinate ocean freight bookings.

* Monitor vessel schedules.

* Ensure container availability.

* Track shipment timelines.

Expertise Required

* Ocean Freight Operations

* Inland Transportation

* Container Planning

* CFS Operations

* Freight Booking

* Export Dispatch Scheduling

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5. Documentation & Compliance Coordination

Responsibilities

* Ensure shipment documentation is complete and accurate.

* Coordinate with documentation teams.

* Track documentation status until shipment completion.

* Prevent shipment delays due to missing documents.

* Monitor compliance requirements.

Dashboard Tracking

* Invoice Number

* Packing List Status

* E-Way Bill Status

* Documentation Sent Date

* Pending Approvals

* Document Errors

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6. Supplier Coordination

Responsibilities

* Follow up with suppliers for pending materials.

* Track supplier commitments.

* Monitor material delays.

* Maintain material arrival schedules.

* Escalate delays impacting shipment planning.

Dashboard Tracking

* Supplier Name

* Pending Material

* Expected Arrival Date

* Actual Arrival Date

* Delay Days

* Follow-Up Status

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7. Quality Control & Error Monitoring

Responsibilities

* Coordinate stock acceptance with QC team.

* Ensure QC clearance before inventory entry.

* Monitor packing quality.

* Investigate dispatch errors.

* Track rework cases.

* Implement corrective actions.

Dashboard Tracking

* QC Checked Quantity

* QC Rejected Quantity

* Packing Errors

* Dispatch Errors

* Rework Cases

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8. Team Management

Responsibilities

* Allocate daily operational tasks.

* Monitor staff productivity.

* Ensure attendance discipline.

* Train warehouse personnel.

* Build accountability systems.

* Maintain operational SOP compliance.

Dashboard Tracking

* Daily Task Allocation

* Completed Tasks

* Pending Tasks

* Attendance

* Productivity

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9. MIS Reporting & Dashboard Management

Responsibilities

Maintain real-time dashboards and submit reports to management.

Daily Reports

* Stock Report

* Shipment Report

* Pending Dispatch Report

* Operational Exception Report

Management Dashboard

* Total Stock

* Shipments in Process

* Containers Dispatched

* Pending Documentation

* Supplier Delays

* QC Issues

* Operational Alerts

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10. Risk Control & Fraud Prevention

Responsibilities

* Ensure all inventory movements are properly authorized.

* Maintain documentary evidence for all inward and outward movements.

* Conduct surprise stock checks.

* Implement maker-checker controls.

* Identify suspicious transactions.

* Immediately report any irregularity to management.

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Required Qualifications

* Graduate in Supply Chain, Logistics, Commerce, Operations, or related field.

* Professional certifications in Logistics/Supply Chain preferred.

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Experience Requirements

* Minimum 5 years experience in export logistics and warehouse management.

* Experience handling export shipments.

* Experience coordinating with freight forwarders and transporters.

* Experience in inventory control and warehouse operations.

* Experience using ERP, Excel, and MIS dashboards.

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Technical Skills

* Inventory Management

* Warehouse Operations

* Export Logistics

* Ocean Freight Management

* Transportation Planning

* Freight Forwarder Coordination

* Documentation Tracking

* Advanced Excel

* ERP Systems

* MIS Reporting

* Data Analysis

Pay: ₹25,000.00 - ₹30,000.00 per month

Work Location: In person