An exciting opportunity has arisen within the JMC Aviation, the world’s leading Aviation Engineering, Training & recruitment business.

Based in Cameri, we are now seeking a new Administrator to join our onsite Team. This is on a part time basis, working 25 hours per week. Overtime is regularly available to top this up where desired. Ideally this would be Monday- Friday, however other options can be considered.

Main Duties and Responsibilities:

• Loading documentation onto recruitment software
• Help with offers paperwork when required
• Undertake compliancy searches for all candidates, chasing for outstanding | expired documentation
• Processing security clearance for the contractors and make sure all the documentation is sent to the Customer correctly and on time. Properly store all the data into the dedicated drive.
• Organising medical visits or the contractors by dealing with them and with the doctor in charge.
• Deal with telephone calls and emails efficiently and in a polite manner in both English and Italian
• Support the UK team with multiple choice questionnaire for structures or Electrical roles in Italian for all Italian candidates.
• Assisting with E-learning administration
• General administrative duties
• Managing distribution of JMC work wear
• Help with contractor queries that are raised
• Ensure company compliancy is enforced in conjunction with JMC Administration Team
• Liaise and Maintain appropriate client paperwork with reference to the control of tooling at sites with personal JMC tooling – Caselle / Vergiate / Venice
• Help the new contractors with suggestions about accommodation
• Other duties as directed by Line Manager
• Create a training database of all courses required and renewal dates – Cameri and other sites
• Create a medical database of all medicals and renewal dates – Cameri and all other sites
• Workwear order database and yearly re-order dates – Cameri and other sites
• Health and Safety audit for workwear and PPE use – daily walk around Cameri
• Update master manpower list of new starters or exit of current operations
• Issue the MCA to all department heads for the Quality manpower assessment and input all feedback
• Meet and greet all new starters and de-brief with walk around and rules and regulations onsite brief doc (Cameri only)
• Manage the attendance of all JMC contractors

Person Specification
Essential:

• Strong organisational skills
• Excellent communication skills
• Must speak Italian and English fluently
• Right to work in Italy
• Being able to work to tight deadlines
• Ability to work on own initiative and to organise and prioritise own work
• Attention to detail is essential
• Professional telephone manner
• Flexibility within the role
• Ability to convey information accurately, clearly and in a manner easily understood
• Experience of using Microsoft Outlook, Microsoft Word, Excel and database systems

Disclaimer:

This job description is only a summary of the typical functions of the job, not an exhaustive or comprehensive list of all job responsibilities, tasks and duties. The responsibilities, task and duties of the job holder might differ from those outlines in the job description and other duties, as assigned, might be part of the job.