Purpose of the job

The General Services & Admin Support manages a multitude of tasks related to general services and team assistance. The person will perform clerical services, logistical support, and other related duties in accordance with day-to-day requirements.

Summary of responsibilities:

• Performing basic and general clerical tasks (reception, email and post correspondence, phone calls, record keeping).
• Managing relationships with the cleaning company (e.g., organising ordinary and extraordinary interventions).
• Ordering and organising welcome kits and gadgets for new hires and events.
• Ensuring meeting rooms are ready for use and fully equipped.
• Ensuring the functioning of vending machines and dealing with the vendors.
• Storing and distributing stationery and stocks of office.
• May act as courier in the pickup and delivery of documents, materials, equipment, supplies.
• Support expats with their relocation requirements (housing, documentation, etc.).
• Arrange travels (hotel bookings, flights) as requested.
• Assisting in the organisation of different company events.
• Support in translations from English to Italian and vice versa.

Education & Experience

• High School Diploma or equivalent
1/2 years job-related experience (esp. as an administrative assistant or clerk)

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Technical Skills & Knowledge Required (specific skills and knowledge required for the position)

• Experience in clerical tasks.
Good knowledge of PC tools.

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Behavioral Competences Required (e.g., organizational skills, ability to lead a team, etc.)

• Ability to make independent decisions and judgements on routine procedural issues.
• Ability to maintain and control equipment, materials, and supplies.
• A support-oriented personality with strong interpersonal and communication skills.
• Ability to work effectively both in a team environment and independently.
• Problem solver attitude.
• Adaptability in changing environments.

Language Requirements

• A high level of spoken and written English is a must.

Other Requirements

• Driving license (B).